This statement covers data protection for job applicants and referees. It is in addition to
our Privacy Statement available on our website.
The personal information that you submit in your application will be used to evaluate and
progress your application and to fulfil legal or regulatory requirements (if necessary).
How do we collect your information?
We collect personal information directly from you when you submit a job application to V
Save a Life using this site. V Save a Life currently accepts applications only from the
Republic of India.
We may also request and receive information about you from third par/es, such as V Save a
Life’s Member organizations, your referees, your former employers, and providers of
financial, criminal and other security background checks (including against sanctions
lists). In particular, if you have previously been employed by V Save a Life, information
about your previous employment may be disclosed to us for safeguarding purposes.
What information do we collect?
The information we collect about you may include:
- The information included in your application and submitted through the Applicant
Tracking System on this website, including any self-declarations relating to criminal or
disciplinary conduct relevant to your employment at V Save a Life prior to this
application;
- Information about your interactions with us and any other relevant information you share
with us about yourself during those interactions, including during any formal or
informal interviews or discussions; and
- Information about you received through references (including recommendations for or
against hire by former employers or any statements of conduct), background checks
(including any criminal records or against sanctions lists or media reports).
Do we process "Special Category" personal information?
In certain cases, we process sensitive personal data relating to race/ethnicity, religion
and/or disability for equal opportunities monitoring purposes (and, with respect to
information regarding disabilities only, to assess suitability for particular jobs and to
consider whether adjustments may need to be made to accommodate an applicant with a
disability). Under our current internal policies, we do not share diversity data with hiring
managers and keep such data anonymised. We may use information you or third par/es provide
about criminal allegations, proceedings or convictions or any former disciplinary
proceedings relating to sex life as part of our background and reference checks and to
ensure that we do not employ staff or volunteers who constitute safeguarding risk. This
sensitive personal data and criminal offence data will be processed in accordance with V
Save a Life’s applicable data protection policy.
How do we use your information?
V Save a Life may use your information in a number of ways, including:
- by the V Save a Life internal HR department and the relevant hiring manager(s), to
assess your suitability for employment, including taking up references
- following the start of employment, for personnel administration, management and other
reasons of which we will separately notify you,
- to perform appropriate background checks, including to ensure that we do not employ
staff or volunteers who constitute safeguarding risk, and
- to monitor recruitment statistics.
With your consent, we may also share your personal data with other V Save a Life en//es if we
believe that you may be suitable for a role at those en//es.
How will we disclose the information we have collected to outside parties?
V Save a Life may provide your information to our service providers and agents; for example,
for undertaking background checks, as referred to above. We enter into contracts with all
service providers and agents who process personal data requiring them to comply with data
protection laws and to ensure that they have appropriate controls in place to protect the
security of your information.
V Save a Life will always take up references (including background checks) in connection
with an offer of employment and may do this at any stage of the recruitment process, in
accordance with the terms set out in the referee form available on the Applicant Tracking
System
If you submit an application on behalf of another individual, you do so on the basis that
you have the express authority of that other individual to make the application and that he
or she has been provided with all the information set out, and consented to the processing
(including international transfer) of his or her personal information described in this
Recruitment Privacy Statement.
How do we protect your personal information?
Although we use appropriate security measures once we have received your personal
information, the transmission of information over the internet is never completely secure.
We cannot accept responsibility for unauthorized access or loss of personal data due to
circumstances beyond our control.
The personal data you provide will be kept for an ini/al period of six months, at which
point we will contact you to ask if you would like for us to delete your application. If you
do not request us to delete your application, we will con/nue to hold your personal data for
successive six-month periods, up to a maximum of two years unless we use such data, and may
contact you for future employment opportunities.
If your application is successful and you commence employment, the personal information
collected as part of the recruitment process that is pertinent to your employment will be
electronically transferred from the recruitment system to our HR system
Why do we process your personal information?
Processing of your personal data for this purpose is necessary for V Save a Life’s
legitimate interests in recruiting appropriately qualified personnel, including conducting
appropriate background checks. Some processing may also be necessary so that we can perform
a contract with you or because it is required by law
What rights do you have in relation to your data?
You have certain rights in relation to your personal data and the right to lodge a complaint
with the relevant supervisory authority.
If you would like to exercise any of these rights included in this no/fica/on, or otherwise
have any queries or complaints, please contact the Data protection officer at
support@vsavealife.org
.